Job Title:

HR Administrator

Department:

Human Resources

Objectives:

n   Support the HR Manager in the day to day running of the HR function to ensure an effective and efficient service is provided.

Procedures:

Administration

n   Responsible for the new starter process from offers, contracts, references through to the end of the probation period.

n   Maintain the Right to Work and Visa Paperwork

n   To process any changes to employee terms & conditions and departmental changes in the HR system.

n   Manage the HR inbox and respond to emails in a timely manner

n    

n   Responsible for the leaver process from resignation & the organisation of exit interviews

n   To co-ordinate Belbin & Thomas International tests for candidates as & when required.

n   Support in arranging meetings and taking & issuing of minutes

n   Responsible for updating & maintaining the templates & HR processes on the HR system

Payroll & Benefit Administration

n   To provide payroll with the relevant paperwork as and when required

n   Responsible for processing the Loyalty Awards to staff

n   To coordinate and process requests to the join the Private Medical Insurance scheme for UK & South Africa employees

n   To process benefits for Canada employees through the Sterling Portal

n   To process all Retirement Forms for South Africa

Employee Relations

n   To provide first point of contact for HR enquiries and to raise issues as appropriately to the HR Manager.

n   Develop an understanding of employee relations and employment law issues.

n   To support the HR Manager, provide regular monthly & adhoc reports to other internal departments.

Employee Engagement

n   Assist in creating regular engaging posts for both internal (Yammer) & external (LinkedIn) networks for Employee Engagement

n   To update & maintain the Employee Engagement schedule

n   Carry out all other duties as requested by the HR Manager to support the HR function

Education:

n   Educated to a good level with excellent levels of numeracy & literacy.

n   Certificate in Personnel Practice or CIPD (Desirable)

And/or:

n    

Work Experience:

n   Proven experience of working as a HR Administrator in a pressurised environment, desirable but not essential.

n   Previous experience of working in a multi-site location organisation

n   Ideally, CRO or pharmaceutical background 

Skills:

n   Highly organised, able to meet deadlines and prioritise work

n   Strong communication skills both written and verbal

n   The ability to work under pressure and to take initiative

n   Good working knowledge of Word, Excel, Outlook

n   The ability to work both independently and as part of a team

n   Approachable, friendly & trustworthy

n   Understanding of handling highly confidential data

n   Flexibility and willingness to learn

n   Ability to provide excellent customer service to all Stakeholders

n   Interest in the development of Employee Engagement