n Support the HR Manager in the day to day running of the HR function to ensure an effective and efficient service is provided.
n Responsible for the new starter process from offers, contracts, references through to the end of the probation period.
n Maintain the Right to Work and Visa Paperwork
n To process any changes to employee terms & conditions and departmental changes in the HR system.
n Manage the HR inbox and respond to emails in a timely manner
n Responsible for the leaver process from resignation & the organisation of exit interviews
n To co-ordinate Belbin & Thomas International tests for candidates as & when required.
n Support in arranging meetings and taking & issuing of minutes
n Responsible for updating & maintaining the templates & HR processes on the HR system
Payroll & Benefit Administration
n To provide payroll with the relevant paperwork as and when required
n Responsible for processing the Loyalty Awards to staff
n To coordinate and process requests to the join the Private Medical Insurance scheme for UK & South Africa employees
n To process benefits for Canada employees through the Sterling Portal
n To process all Retirement Forms for South Africa
n To provide first point of contact for HR enquiries and to raise issues as appropriately to the HR Manager.
n Develop an understanding of employee relations and employment law issues.
n To support the HR Manager, provide regular monthly & adhoc reports to other internal departments.
n Assist in creating regular engaging posts for both internal (Yammer) & external (LinkedIn) networks for Employee Engagement
n To update & maintain the Employee Engagement schedule
n Carry out all other duties as requested by the HR Manager to support the HR function
n Educated to a good level with excellent levels of numeracy & literacy.
n Certificate in Personnel Practice or CIPD (Desirable)
n Proven experience of working as a HR Administrator in a pressurised environment, desirable but not essential.
n Previous experience of working in a multi-site location organisation
n Ideally, CRO or pharmaceutical background
n Highly organised, able to meet deadlines and prioritise work
n Strong communication skills both written and verbal
n The ability to work under pressure and to take initiative
n Good working knowledge of Word, Excel, Outlook
n The ability to work both independently and as part of a team
n Approachable, friendly & trustworthy
n Understanding of handling highly confidential data
n Flexibility and willingness to learn
n Ability to provide excellent customer service to all Stakeholders
n Interest in the development of Employee Engagement